Executive Assistant - ATL006

Responsibilities / Duties

Assists the Vice President by performing the following duties:

• Manages supervisor’s calendar and independently schedules appointments.
• Screens incoming calls and correspondence and responds independently when appropriate.
• Prepares memorandums outlining and explaining new administrative procedures and policies to the supervisor’s direct reports, and monitors compliance.
• Arranges programs, events or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers and controlling event budget.
• Prepares records such as agendas, notices, minutes and resolutions for meetings under the supervisor’s responsibility.
• Composes and prepares confidential correspondence, reports and other complex documents.
• Files documents, organizes and maintains filing system.
• Creates and maintains database and spreadsheet files.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings.
• Assists in gathering information and inputting final numbers for departmental budget.
• Manages supplies for department.
• Manages departmental invoices and submits to accounting for payment.

Minimum Qualifications

• Bachelor’s Degree or equivalent preferred.
• Minimum 3 - 5 years administrative experience.
• Proficiency in Microsoft Office.
• Experience working with and maintaining database systems and reports, as well as word processing and spreadsheets.
• Highest level of confidentiality.
• Able to establish a constructive and informative relationship with employees, management, and vendors.
• Ability to interact professionally with a diverse employee population, and with all levels of staff and management.
• Able to work independently and with good judgment.
• Attention to detail.
• Ability to prioritize multiple assignments to meet deadlines.
• Strong typing and proofreading skills.